Hudu vs SharePoint

Built for IT, not just file storage

The challenges IT teams face with SharePoint

• Not IT-specific: No built-in IPAM, rack layouts, or password vault.
• DIY customization: Requires heavy manual setup for fields, tables, and processes.
• Client access limitations: External sharing is complex and difficult to scope securely per client.
• Content sprawl: Without strict governance, sites quickly become disorganized.
• Performance issues: Large libraries or workflows can slow down and break.
• Integration reliance: Advanced workflows often require third-party tools.
• Admin overhead: Managing permissions, versions, and access requires constant upkeep.

How Hudu solves IT documentation

Purpose-built for IT teams and MSPs.

• Structured IT assets: Drag and drop form builder for structured documentation, relationships, validation, plus Rack Management and IPAM.
• Secure passwords & TOTP: Built-in, linked to assets and clients.
• Client-ready portals: Branded, secure sharing without guest hacks.
• Screen Capture to SOPs: Instantly turn clicks into knowledge base articles and processes.
• RMM/PSA integrations: Auto-import devices, sync companies, and surface live context next to documentation.
• Robust API: Extend Hudu or connect any tool if you need a custom workflow.
• Predictable cost: Transparent pricing, no lock-in contracts.
• In-house support: Real IT experts, not ticket queues. Over 95%+ customer satisfaction.

Feature Comparison: Hudu vs SharePoint

Primary use case:

• Hudu: Specialized IT documentation & asset management
• SharePoint: General collaboration & document storage

Data structure:

• Hudu: Structured assets (fields, relations, validation)
• SharePoint: Free-form pages, libraries, and lists

IT-specific features:

• Hudu: Built-in IPAM, Rack Management, Password Vault (TOTP)
• SharePoint: None natively — requires manual workarounds or third-party apps

Integrations:

• Hudu: Native RMM/PSA integrations + robust API
• SharePoint: Microsoft 365 ecosystem or 3rd-party apps

Client sharing:

• Hudu: Branded client portal with scoped access
• SharePoint: External sharing requires licenses or complex guest setup
  

Setup complexity:

• Hudu: Quick to implement, IT-ready out of the box
• SharePoint: Heavy customization and governance required

Scalability:

• Hudu: Structured data stays consistent
• SharePoint: Large sites and libraries become complex and prone to sprawl

Pricing & contracts:

• Hudu: Transparent pricing, no annual lock-in
• SharePoint: Licensed via Microsoft 365 — cost tied to plans and storage tiers

Why structured data matters

For IT documentation, structure beats scattered pages. Hudu ensures IT documentation is organized, reportable, and a single source of truth:

• Assets, networks, and credentials are linked together.
• Predefined fields and validation keep data consistent.
• Expirations, passwords, and client views stay accurate.
  

SharePoint excels at team collaboration and file storage, but it wasn’t built to manage IT assets, networks, or credentials in a structured way.

Integrations: Automate documentation

• Native integrations: Connect directly with leading RMM, PSA, and network tools for automatic device and client imports.
• Robust API: If we don't have it yet, you can build it. Automate workflows, connect tools, and customize your stack without waiting.

SharePoint, by contrast, relies on Microsoft 365 ecosystem apps or third-party connectors — often requiring manual configuration and extra licensing.

When Hudu makes sense

Hudu is the right choice if your team needs:

• Structured IT documentation (assets, racks, IPs, passwords).
• Client-ready knowledge sharing with branded portals.
• Efficient workflows that save time with built-in tools.
• Secure password management baked into your documentation.
• On-demand support with no long-term contracts.
• Rapid release cycle driving an innovative, adaptive documentation system.

FAQs

Is SharePoint good for IT documentation?
It can be adapted, but requires constant customization and governance. Hudu is IT-ready out of the box.

Can SharePoint replace a password manager?
No. Hudu includes a secure password vault with TOTP built in.

Does Hudu integrate outside of Microsoft 365?
Yes. Hudu is vendor-agnostic with native integrations across PSAs, RMMs, and IT tools.

Will Hudu scale with my team?
Yes. Structured data and asset-level permissions make Hudu scalable for growing MSPs without slowing performance.

Summary

SharePoint is a powerful collaboration tool. Hudu is a complete IT documentation platform.

Hudu gives you structured data, IT-ready features, client portals, and best-of-breed integrations — without the complexity of bending a collaboration platform into an IT tool.