Hudu vs Sharepoint | Blog

Hudu vs. SharePoint: Finding the Right Tool for IT Documentation

Microsoft SharePoint is a versatile platform widely used for content management and collaboration across various industries. Its broad capabilities make it a go-to solution for many organizations. However, for Managed Service Providers (MSPs) and IT teams seeking a solution specifically designed for structured IT documentation, Hudu offers a more focused and efficient alternative.

Product Differences

Purpose-built IT documentation vs. general collaboration

• Hudu is specifically designed for IT documentation. It offers customizable asset layouts and management, password management, process documentation, IP address management, server rack management, workflow automation, audit history, alerts, expiration tracking, and more - all tailored to the needs of IT professionals, allowing you to relate all the relevant information together. This focus ensures that MSPs and IT teams have the tools they need to manage their documentation efficiently.
• SharePoint serves as a comprehensive platform for building intranet sites, managing documents, and facilitating team collaboration. Its flexibility allows for a wide range of applications, from content management to workflow automation.

Hudu delivers purpose-built IT documentation tools tailored for IT Professionals, while SharePoint offers broad collaboration and content management capabilities suited to general business needs.

Integrated password management

• Hudu incorporates secure password management directly into its platform. Features like TOTP generation, PWNED checks, and encrypted storage are built-in, providing a seamless experience for managing sensitive information.
• While SharePoint provides robust document management features, it does not include native password management capabilities. Users often need to integrate third-party solutions to manage credentials securely.

Hudu includes built-in, secure password management features, whereas SharePoint requires third-party integrations to handle credentials safely.

Client-facing portals

• Hudu simplifies this process with its External Portal, enabling easy and secure sharing of knowledge and passwords with clients. This feature is particularly beneficial for MSPs looking to provide transparent and efficient support to their customers or internal IT teams to easily share with other employees and foster self-service.
• SharePoint allows for the creation of external-facing sites, but setting up a secure, branded portal for clients often requires additional configuration and customization.

Hudu’s External Portal makes it easy to securely share documentation and passwords with clients and end users out of the box.

Network Infrastructure Documentation

• Hudu streamlines this process with built-in Rack Management and IP Address Management features, allowing IT teams to document and visualize their network infrastructure effectively.

• Documenting network infrastructure in SharePoint typically involves creating custom lists or integrating additional tools, which can be time-consuming and complex.

With native Rack and IP Address Management, Hudu gives IT teams a straightforward way to map and manage their infrastructure.

Company & Community Perspective

Customer-centric development

• Hudu prides itself on being 100% customer-focused, with every feature developed based on feedback from the community. Regular updates ensure that the platform evolves to meet the changing needs of IT professionals.
• As part of the Microsoft ecosystem, SharePoint benefits from extensive resources and integrations. However, its development is geared toward a broad user base, which may not always align with the specific requirements of MSPs and IT teams.

Hudu is built specifically for IT Professionals through customer-driven development, while SharePoint focuses on broader enterprise needs that may not align with IT-specific workflows.

Ease of use and support

• Hudu offers a user-friendly interface, comprehensive documentation, and responsive in-house support. With no annual contracts and reasonable pricing, it provides flexibility and value for IT teams of all sizes.
• SharePoint's extensive features can present a steeper learning curve, and support options vary depending on the chosen plan and deployment model.

Hudu delivers ease of use, responsive support, and flexible pricing, while SharePoint’s complexity and variable support may pose challenges for IT teams.

Choosing the Right Tool for Your IT Documentation Needs

Consider Hudu if you:

• Require a platform specifically designed for IT documentation.
• Need integrated password management and client-facing portals.
• Value customizable asset layouts and network infrastructure documentation tools.
• Prefer a customer-focused company with flexible pricing and support options.

Consider SharePoint if you:

• Seek a platform for general content management and collaboration.
• Already utilize Microsoft 365 and benefit from its integrations, but don't need dedicated IT management.
• Have the resources to customize and configure the platform to meet specific needs.

Ready to Enhance Your IT Documentation?

Hudu offers a streamlined, purpose-built solution for IT professionals seeking efficient and secure documentation tools. Experience the difference by starting your free trial today.